Facilities Use Agreement Church

Facilities Use Agreement for Churches: Legal Considerations

Churches often open their doors to community groups and non-profit organizations for meetings, events, and other activities. However, before allowing third-party organizations to use their facilities, churches need to have a Facilities Use Agreement in place. This agreement defines the terms and conditions of the use of the church’s premises and protects both parties from legal disputes. Here are some legal considerations to keep in mind when drafting a Facilities Use Agreement for your church.

Define the scope of use

The Facilities Use Agreement should clearly define the scope of use of the church’s premises. This includes specifying which areas of the church property are available for use, the duration of the event or activity, and any restrictions on the use of the premises. For example, if the church has a parking lot, it is important to specify whether the parking lot is included in the agreement.

Specify insurance requirements

The Facilities Use Agreement should also specify insurance requirements. The third-party organization using the church’s premises should have general liability insurance and name the church as an additional insured. The church should also have its own insurance coverage in case of any damages or injuries that occur during the event or activity.

Address liability concerns

Liability is an important concern when it comes to opening the church’s premises to third-party organizations. The Facilities Use Agreement should address liability concerns, including indemnification, hold harmless clauses, and waiver of liability. The agreement should clearly state that the third-party organization assumes all risks associated with the use of the church’s premises.

Include payment terms

If the third-party organization is required to pay for the use of the church’s premises, the Facilities Use Agreement should include payment terms. This includes specifying the amount of the fee, payment schedule, and any penalties for late payments.

Address safety and security concerns

The Facilities Use Agreement should also address safety and security concerns. The third-party organization should be required to comply with all applicable regulations and laws regarding safety and security. The church should also have the right to terminate the agreement if the third-party organization does not comply with safety and security requirements.

Conclusion

A Facilities Use Agreement is an essential legal document for churches that want to open their premises to third-party organizations. The agreement should define the scope of use, specify insurance requirements, address liability concerns, include payment terms, and address safety and security concerns. By having a well-drafted agreement in place, churches can minimize legal disputes and ensure a safe and successful event.